Office Coordinator / Executive Assistant

Intern / Student, Part-time · Helsinki

The Role: How you'll make an impact at Buddy Healthcare

Buddy Healthcare is a Finnish health technology company that develops a mobile care coordination system for hospitals and patients. We are seeking a part-time Office Coordinator / Executive Assistant to support the smooth running of our Helsinki office and assist the executive team. In this role, you’ll ensure that daily office operations run efficiently and contribute to maintaining a welcoming and productive work environment. This position offers a unique opportunity to directly support the growth of our company, both in Finland and internationally, and is ideal for someone studying business or a related field.

You'll report directly to our CEO.

Please note, this is a part-time position, and we are primarily seeking a working student.

Role Responsibilities: What you'll do

Handle daily office tasks, such as managing phone calls and emails.
Manage documents and archives.
Ensure the comfort of the office environment and improve the employee experience.
Support the development of our internal culture.
Assist the CEO and executive team with various administrative tasks.
Organize meetings and events.
Search for, enter, and update information in databases.
Welcome and guide visitors.
Perform other tasks as assigned by your supervisor.

Role Requirements: What you need to succeed

Strong verbal and written communication skills in both Finnish and English. Our company language is English, and you’ll need to communicate effectively with both Finnish and international partners and clients.
A willingness to take on responsibility and quickly adapt to new tasks. You should be comfortable working independently.
Good problem-solving skills and a proactive attitude.
Enthusiasm, initiative, and strong organizational skills.

Why Buddy Healthcare?

Be part of a growing company making a difference in healthcare, both domestically and internationally.
Learn and grow by taking on a diverse range of tasks related to business administration and management. The Office Coordinator / Executive Assistant role is new, and we are open to shaping the tasks and responsibilities according to your strengths and career interests.
Join a fantastic, close-knit team with a positive and supportive work culture. You’ll receive consistent support from both your supervisor and your team members.
We provide all the necessary tools and software for the job, along with comprehensive occupational health insurance.

Contact Info

For more information, call +358 20 735 2311 on Friday, September 20th, between 12:00-14:00 or Thursday, September 26th, between 15:00-16:00.

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About us

At Buddy Healthcare, we're transforming the way hospitals deliver care. Our platform helps healthcare professionals coordinate and manage patient care pathways, making treatment faster, smarter, and more efficient. We use data to continuously improve how care is delivered, ensuring patients get the right treatment at the right time. With a strong focus on innovation and global impact, we're aiming to become the world leader in care pathway orchestration, and we're growing rapidly. If you're passionate about making a real difference in healthcare, Buddy is the place to be!

Our Values

Dedication - We help people:
The individual and their well-being is the most important thing for us. Digitalisation helps us reach our goals, making a real-life impact.
Inclusivity - We are close:
We give everyone a genuine chance to be heard, with time to listen. We take no one for granted and respect each other as equals. Any time someone needs help, we are there for them.
Honesty - We keep our promises:
Doing our job properly is a matter of honour for us. We are ambitious professionals and we know that the best results are achieved through teamwork.

Open Application?

Buddy Healthcare is always on the lookout for talented individuals, particularly in R&D, Sales, and Customer Success. If you are passionate about healthcare technology and want to be part of a growing company driving innovation in patient care, we encourage you to submit an open application. We are especially interested in candidates based in Finland or the UK. Send your CV and a cover letter detailing how you can contribute to careers@buddyhealthcare.com.

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We are looking forward to hearing from you!

Thank you for your interest in Buddy Healthcare.

Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to careers@buddyhealthcare.com.